{"id":57,"date":"2023-11-29T21:13:47","date_gmt":"2023-11-29T21:13:47","guid":{"rendered":"https:\/\/smartbooks.test\/en\/?p=57"},"modified":"2024-10-15T10:13:53","modified_gmt":"2024-10-15T08:13:53","slug":"how-to-connect-smartbooks","status":"publish","type":"post","link":"https:\/\/smartbooks.ai\/en\/articles\/how-to-connect-smartbooks\/","title":{"rendered":"The Smartbooks Implementation Process"},"content":{"rendered":"\n

Smartbooks is designed for organizations that want to professionally report, consolidate, analyze, and budget. To quickly and efficiently set up Smartbooks, we follow these steps:<\/strong><\/p>\n\n\n\n

1. Connect & Kick-off<\/h2>\n\n\n\n

Establishing a connection to the general ledger is done via a connection menu in Smartbooks, typically taking less than 5 minutes. Multiple entities can be connected at once. New customers can set up this connection independently, and the Smartbooks helpdesk receives a notification when the connection is established.<\/p>\n\n\n\n

Once the connection has been established, a kick-off meeting is scheduled to discuss reporting, consolidation, and budgeting needs so that we can tailor the implementation steps accordingly.<\/p>\n\n\n\n

2. Report Setup<\/h2>\n\n\n\n

The Smartbooks support team sets up reports for the balance sheet, profit & loss, and cash flow. Additionally, KPIs (such as FTEs or other operational data) are configured.<\/p>\n\n\n\n

3. Consolidation Setup<\/h2>\n\n\n\n

If multiple entities are involved, the consolidation structure is set up, including sub-consolidations and foreign currency conversions if needed. Group-level reports are also set up for the balance sheet, profit & loss, and cash flow.<\/p>\n\n\n\n

4. Budget Setup<\/h2>\n\n\n\n

When setting up the budgeting module, we differentiate between top-down and bottom-up budgeting. There\u2019s also a distinction between budgeting for profit & loss, the balance sheet, and cash flow.<\/p>\n\n\n\n

A top-down budget is based on the general ledger chart, allowing budgeting at various account or subtotal levels, with room for formulas and seasonal effects.<\/p>\n\n\n\n

A bottom-up budget is based on your business model, where revenue and expenses are planned in detail, considering income, expenses, investments, financing, and expected cash flows.<\/p>\n\n\n\n

5. Fine-Tuning & Training<\/h2>\n\n\n\n

The last step is to finalize and adjust the setup after users have tested Smartbooks. Users also receive training, covering how to customize reports, charts, and budgeting models.<\/p>\n\n\n\n

6. Support<\/h2>\n\n\n\n

During the implementation but also afterwards, the support team is available via email and web calls to answer questions, make adjustments, or solve any issues.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

A straightforward implementation can be completed within half a day. A more complex setup with multiple entities and budget models might take several days, but the process is always finished within a week.<\/p>\n\n\n\n

<\/p>\n","protected":false},"excerpt":{"rendered":"

Smartbooks is designed for organizations that want to professionally report, consolidate, analyze, and budget. To quickly and efficiently set up Smartbooks, we follow these steps: 1. Connect & Kick-off Establishing a connection to the general ledger is done via a connection menu in Smartbooks, typically taking less than 5 minutes. Multiple entities can be connected…<\/p>\n","protected":false},"author":2,"featured_media":2048,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","_kad_post_transparent":"","_kad_post_title":"","_kad_post_layout":"","_kad_post_sidebar_id":"","_kad_post_content_style":"","_kad_post_vertical_padding":"","_kad_post_feature":"","_kad_post_feature_position":"","_kad_post_header":false,"_kad_post_footer":false,"footnotes":""},"categories":[1],"tags":[20],"class_list":["post-57","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-articles","tag-implementation"],"acf":[],"taxonomy_info":{"category":[{"value":1,"label":"Articles"}],"post_tag":[{"value":20,"label":"Implementation"}]},"featured_image_src_large":["https:\/\/smartbooks.ai\/en\/wp-content\/uploads\/sites\/3\/2023\/11\/imp-1024x823.jpeg",1024,823,true],"author_info":{"display_name":"Smartbooks.ai","author_link":"https:\/\/smartbooks.ai\/en\/author\/smartbooks8391\/"},"comment_info":"","category_info":[{"term_id":1,"name":"Articles","slug":"articles","term_group":0,"term_taxonomy_id":1,"taxonomy":"category","description":"","parent":0,"count":16,"filter":"raw","cat_ID":1,"category_count":16,"category_description":"","cat_name":"Articles","category_nicename":"articles","category_parent":0}],"tag_info":[{"term_id":20,"name":"Implementation","slug":"implementation","term_group":0,"term_taxonomy_id":20,"taxonomy":"post_tag","description":"","parent":0,"count":1,"filter":"raw"}],"_links":{"self":[{"href":"https:\/\/smartbooks.ai\/en\/wp-json\/wp\/v2\/posts\/57","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/smartbooks.ai\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/smartbooks.ai\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/smartbooks.ai\/en\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/smartbooks.ai\/en\/wp-json\/wp\/v2\/comments?post=57"}],"version-history":[{"count":3,"href":"https:\/\/smartbooks.ai\/en\/wp-json\/wp\/v2\/posts\/57\/revisions"}],"predecessor-version":[{"id":2046,"href":"https:\/\/smartbooks.ai\/en\/wp-json\/wp\/v2\/posts\/57\/revisions\/2046"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/smartbooks.ai\/en\/wp-json\/wp\/v2\/media\/2048"}],"wp:attachment":[{"href":"https:\/\/smartbooks.ai\/en\/wp-json\/wp\/v2\/media?parent=57"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/smartbooks.ai\/en\/wp-json\/wp\/v2\/categories?post=57"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/smartbooks.ai\/en\/wp-json\/wp\/v2\/tags?post=57"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}